Call for Workshop Proposals

The 33rd International Conference on User Modeling, Adaptation, and Personalization (ACM UMAP 2025) is the premier international conference bringing together research in AI and HCI to support effective human-AI collaboration via interactive systems that can model, adapt and personalize to their users.

ACM UMAP 2025 is pleased to invite proposals for workshops to be held in conjunction with the conference. The workshops will provide a venue to discuss and explore key emerging areas of the conference topics with a group of like-minded researchers and practitioners from industry and academia.

We aim to have a balanced workshop program comprising different workshop formats, combining newly emerging, currently evolving, and established research topics. Different full-day and half-day workshop schemas are possible, such as:

  • Working group meetings around a specific problem or topic where participants may be asked to submit a white paper or position statement
  • Mini-conferences on emerging specialized topics, having their own paper submission and review processes
  • Competitions or challenges around selected topics with individual or team participation
  • Interactive discussion meetings focusing on subtopics of the UMAP research topics
  • Joint panels for different workshops or sessions

Important Dates

January 20, 2025

Workshop Proposal Submission

January 31, 2025

Notification

February 12, 2025

Workshop Description & Website URL Submission

May 5, 2025

Workshop Summary Camera-ready Submission (TAPS system)

June TBD, 2025

Workshop Days

We strongly encourage the organizers of accepted workshops to diligently follow the suggested deadlines in the schedule for the authors of workshop papers:

February 15, 2025

(Suggested) 1st Call for Workshop Papers

March 15, 2025

(Suggested) 2nd Call for Workshop Papers

April 9, 2025

(Suggested) Workshop Paper Submission

April 28, 2025

(Suggested) Notification

May 5, 2025

(Mandatory) Workshop Papers Camera-ready Submission (TAPS system)

These dates are synchronized with the notification of paper acceptance in the main conference track, and the availability of early registration for the authors of accepted workshop papers.

Note: the submission deadline is at 11:59 pm AoE (Anywhere on Earth) time.

Submission

All workshop proposals must be written in English. Proposals should be submitted electronically, in a PDF format, through the EasyChair submission system, https://easychair.org/my/conference?conf=umap2025, by selecting the “UMAP25 Workshop and Tutorial Proposals” track.

Length and Formatting

Format. Each proposal should be arranged into a single PDF document, at most 3 pages (references included).

Template. Following the ACM Publication Workflow, the proposal should be arranged based on the new ACM two-column format. Instructions for the organizers are given below:

Should you have any questions or issues going through the instructions above, please contact support at acmtexsupport@aptaracorp.com for LaTeX and Microsoft Word inquiries.

Accessibility. Authors are strongly encouraged to provide “alt text” (alternative text) for floats (images, tables, etc.) in their content so that readers with disabilities can be given descriptive information for these floats that are important to the work. The descriptive text will be displayed in place of a float if the float cannot be loaded. This benefits the author and it broadens the reader base for the author’s work. Moreover, the alt text provides in-depth float descriptions to search engine crawlers, which helps to properly index these floats. Additionally, authors should follow the ACM Accessibility Recommendations for Publishing in Color and SIG ACCESS guidelines on describing figures.

Structure. Each proposal is expected to include the following information:

  • Workshop title and acronym
  • Workshop chair(s), including, for each organizer, their affiliation, main email address, website link, and experiences in organizing such events. Note that organizers are expected to attend the workshop and be actively involved in its organization
  • Number of organizers attending in person (mandatory)
  • Abstract (up to 300 words) and topics of interest
  • Keywords (at least 3)
  • Motivation on why the workshop is of particular interest at this time and how it complements (rather than duplicates) the topics of the main conference
  • Workshop format, particularly discussing the mix of expected events, such as paper presentations, invited talks, panels, and general discussions
  • Short description of the intended audience and the expected number of participants, including how they will be selected
  • List of (potential) members of the program committee
  • Requested duration (half day or full day). If a full-day workshop is requested, some explanations why more than a half-day is needed
  • When available, past editions of the workshop, including their website URLs, a brief statement on the development of the workshop series, e.g., in terms of topics, number of paper submissions and participants, post-workshop publications over the years and acceptance statistics
  • If this is the first edition of the workshop, provide a description of how this workshop differs from others on the same or similar topics (include conference name and year)
  • Any other relevant information to support your proposal

Since the primary goal of workshops is to foster discussion, it is important to ensure that the program includes sufficient time and a clear structure to facilitate this. Proposals should thoughtfully outline how they plan to encourage broad and meaningful discussions. Workshops should present a well-defined and clearly communicated agenda or schedule, detailing the topics and speakers. This will help attendees decide which talks or sessions align best with their interests. Ideally, workshops will publish talk titles in advance of site publication and clarify the archival status of their submissions. Organizers are encouraged to describe how they intend to achieve this.

Proposals should also clearly identify the key problems they aim to address or the advancements they hope to achieve through the workshop. It is valuable to explain why these problems are significant and how the workshop will contribute to addressing them. We welcome workshop submissions of various lengths and formats, whether designed for large audiences or smaller, more focused group discussions. Organizers are invited to articulate the specific goals they hope to accomplish through their chosen format.

We recognize that organizing a workshop can be a challenging endeavor. Proposals should highlight the organizational experience and skills of the team, emphasizing their ability to manage a complex event. While we encourage the involvement of junior researchers in the organizing team, we recommend including members with collective experience to ensure a smooth and successful execution.

Instructions

Support. We encourage both researchers and industry practitioners to submit workshop proposals. Researchers interested in submitting a workshop proposal are invited to contact us in advance, so we can help to design successful proposals. In particular, we are happy to assist in further developing and implementing the ideas for workshop proposals with novel interactive formats.

Diversity. We strongly suggest involving organizers from different institutions, bringing their different perspectives to the workshop topic. We welcome workshops with a creative structure that may attract various types of contributions and may ensure rich interactions.

Expectations. The organizers of accepted workshops are expected to set up a webpage for the workshop including detailed information about the workshop organization and timeline, disseminate a call for papers, a call for participation, select reviewers, and gather reviews before selecting the final program. They will be responsible for their own publicity and reviewing processes.

Proceedings. There will be conference adjunct proceedings published by ACM, and available via the ACM Digital Library. A camera-ready summary of the workshop should be written by the organizers to be included in these adjunct proceedings. Moreover, all workshop papers will be published in the same proceedings. Hence, the workshop organizers will need to make sure that the authors of workshop papers adhere to the adjunct proceedings publication timeline.

Camera-ready Information. Accepted summaries/papers will require a further revision in order to meet the requirements and the page limits of the camera-ready format required by ACM. Instructions for the preparation of the camera-ready versions of the summaries/papers will be provided after acceptance. We strongly recommend the usage of LaTeX/Overleaf for the camera-ready papers to minimize the extent of reformatting. Users of the Word template must use either the version for Microsoft Word for Windows, Macintosh Office 2011, or Macintosh Office 2016 (other formats such as Open Office, etc., are not admitted) for the camera-ready submission to avoid incompatibility issues.

Registration and Participation Policy

Each workshop must be managed by all organizers. Therefore, we require that at least 50% of the workshop organizers (with a minimum of one) attend in person. Additionally, all organizers must be registered for the conference. Organizers attending online must register with a Workshop/Tutorial-only regular registration. Each accepted workshop summary will be included in the conference adjunct proceedings. The official publication date is when the proceedings are made available in the ACM Digital Library. This date may be up to two weeks before the first day of UMAP 2025. The official publication date affects the deadline for any patent filings related to published work.

Each accepted workshop paper must be accompanied by a distinct full author registration, completed by the early registration date cut-off. Each accepted workshop paper can be presented either in person or online and will be included in the conference adjunct proceedings. The official publication date is when the proceedings are made available in the ACM Digital Library. This date may be up to two weeks before the first day of UMAP 2025. The official publication date affects the deadline for any patent filings related to published work.

Workshop Chairs

  • Claudio Pomo, Polytechnic University of Bari, Italy
  • Ming Yin, Princeton University, USA
  • Wolfgang Wörndl, Technical University of Munich, Germany

Contact information: umap2025-wt@um.org

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