Instructions for Camera-Ready Papers
- Fill and accept the ACM copyright form: the corresponding author(s) will receive an email from ACM Rightsreview (rightsreview@acm.org) with the instructions to complete the copyright eRights form. Please include the same title and authors list in the form that you will put in your final PDF. Additionally, we recommend that authors agree to videotaping in the eRights form, as talks might be streamed and made available on demand after the conference.
- Produce and upload the camera-ready version of your paper: the corresponding author(s) will receive an email from TAPS (taps@aptaracorp.com or tapsadmin@aptaracorp.awsapps.com) a few hours after submitting the ACM copyright form. This email will contain your assigned submission ID and a unique link to submit your final camera-ready version of the accepted contribution to the TAPS system.
The following instructions will help you format the camera-ready version of your paper. Please read them all carefully before submitting it.
The proceedings instructions flowchart summarizes all the steps required to complete this process.
General Tips
Please do not email about a missing eRights form until 7 days before the submission deadline. You can still verify the majority of the other requirements before receiving the eRights form and TAPS link.
- ACM provides best practice guidelines for the submission process with TAPS: https://www.acm.org/publications/taps/taps-best-practices.
- Have you completed the ACM eRights review form for your submission? Please, put the same title and order of authors as in your paper. Additionally, we recommend that authors agree to videotaping in the eRights form as talks will be streamed and made available on demand after the conference. If you have not received an email from rightsreview@acm.org until a week before your camera-ready submission deadline, check the contact author(s)’s junk or spam email folders and complete the form promptly. If the eRights review form can not be located, email umap2025-proceedings@um.org with your Paper ID number, title, and correct contact author’s valid email address.
- All submissions must comply with the ACM SIG proceedings templates and formatting.
- Be sure that all 3rd party material is properly documented. Please review the copyright policy.
- If you have questions or problems, please contact the proceedings co-chairs at the following email address: umap2025-proceedings@um.org.
- After completing the eRights form, you will receive an email from tapsadmin@aptaracorp.awsapps.com with a link to access TAPS. Have you received this email? If not, check the contact author(s)’s junk or spam email folders. If the access link can not be located, email umap2025-proceedings@um.org with your Paper ID number, title, and correct contact author’s valid email address.
- Submit your paper to The ACM Publishing System (TAPS) using the link sent to you by email.
Camera-ready Submission Deadlines
April 7, 2025
Full and short papers
April 7, 2025
Doctoral Consortium papers
May 2, 2025
Late Breaking Results and Demos
May 2, 2025
Industry Track papers
May 5, 2025
Tutorial summary
May 5, 2025
Workshop summary
May 5, 2025
Workshop papers
Note: the submission deadline is at 11:59 pm AoE (Anywhere on Earth) time.
ACM Templates
Your camera-ready submission must be formatted according to the standard ACM SIG proceedings format. The authors are also required to include a proper classification for the paper according to the ACM Classification System (CCS).
Word Templates. Please select the correct version of the ACM Master Article Template for the version of Word you are using (the Macintosh Office 2016 version also works with the Microsoft Office 365 version of Microsoft Word for Macintosh).
Follow the instructions in the ACM Instructions for Applying the Master Article Template document.
Based on how the ACM eRights form was completed, paste the copyright macro you received in the email confirmation to get the right copyright notice.
LaTeX Instructions. Please use the latest version of the Master Article Template – LaTeX or the Overleaf Template to create your submission. Use the same template format adopted for the original submission. Please see the LaTeX documentation and ACM’s LaTeX best practices guide for further instructions. To ensure 100% compatibility with The ACM Publishing System (TAPS), please restrict the use of packages to the whitelist of approved LaTeX packages.
After the completion of the ACM eRights form, you will receive another email from rightsreview@acm.org, which contains the commands that need to be inserted into your final LaTeX file in order to generate the proper rights statement and Bibstrip data.
Please do not enter the page numbers.
Page Limits
For every contribution, figures, tables, proofs, appendixes, acknowledgments, and any other content count towards the page limit.
- Full Papers: 9 pages, 8 + 1 page to address reviewers’ comments (plus unlimited additional pages for references)
- Short Papers: 5 pages, 4 + 1 page to address reviewers’ comments (plus unlimited additional pages for references)
- Doctoral Consortium Papers: 5 pages at most including references; figures, tables, proofs, appendixes, acknowledgments, and any other content count toward the page limit
- Late-Breaking Result Papers: 5 pages, 4 + 1 page to address reviewers’ comments (plus up to 2 additional pages for references)
- Demo Papers: 3 pages, 2 + 1 page to address reviewers’ comments (plus up to 1 additional page for references)
- Tutorial Summaries: 3 pages (including references)
- Workshop Summaries: 3 pages (including references)
- Workshop Short Papers: as specified in the Workshop CfP
- Workshop Long Papers: as specified in the Workshop CfP
Paper Metadata
- Double-check that your title and abstract fields in the TAPS submission page match the text in your paper.
- Be sure that the title is in Initial Caps. Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for, …), and prepositions (of, to, in, on, …).
- Double-check the author’s name, affiliation, and email in the paper.
Accessibility Guidelines
While working on your final document, please keep the following in mind:
- Published papers must follow the accessibility guidelines presented by ACM on the ACM Templates page.
- All images and figures should have text descriptions (“alt text”)
- ACM provides general guidance on creating and adding figure descriptions on the Describing Figures for ACM Publications page.
- You may also reference the SIGACCESS Guide on Describing Figures for additional suggestions regarding figure descriptions.
HTML proofs should support most accessibility features, but TAPS does not yet fully support automatic integration of accessibility features into your PDF proof.
When you receive your proofs for approval, you may update the PDF document with accessibility features and return it by attaching it in a reply to the original email.
If you have any questions or need assistance regarding the accessibility guidelines, you may email the Inclusion & Accessibility Chairs at umap2025-inclusion@um.org.
Camera-Ready Submission
You should submit a single ZIP file containing ALL your source files (e.g., *.tex, *.bib, *.sty, and all figures for LaTex Users or the .docx file for Word users).
In order to upload these files into TAPS, follow the instructions in the following tutorial Final Submission and TAPS Author Workflow.
The contact author will receive the ‘Notification to upload your paper to the ACM TAPS’ email from TAPS (after the ACM Rights review eform has been completed), in which the system will ask you to submit your source files and provide a unique link through which you can access TAPS (your specific author dashboard). At the top of your author dashboard, TAPS provides the information about “Proceeding Acronym”, “Paper ID” and “Title of Paper”. You can upload a zip file in TAPS for further processing, and the ZIP file naming should be as follows: ProceedingAcronym–PaperId.zip. It is important to follow all the instructions strictly for file structure and naming of the zip file that should be uploaded to TAPS.
The publishing system automatically produces the traditional PDF output and ACM’s new responsive HTML5 design. Within 24 hours after submitting the .zip file, the contact author will receive the ‘PDF and HTML Proofs: available for review’ email notifying that the proofs for the published versions of your paper (both PDF and HTML5 versions) are available for your review and approval. Note that TAPS will generate the output PDF using the double-column format, which follows the “sigconf” proceedings template. TAPS receives the information from ACM’s system regarding which composition layout needs to be followed for the papers in your proceedings (i.e., “sigconf” in this case) and applies the required style internally.
If you are satisfied with the proofs for the published versions, please notify us of your approval within The ACM Publishing System (TAPS). If you find that the PDF and/or HTML file(s) did not convert correctly, follow the instructions presented in the author dashboard.
If you have any questions or issues following the instructions above, please contact support at confsupport@aptaracorp.com for both LaTeX and Microsoft Word inquiries.
Page Limits for PDF Proof of Published Versions
After submitting your source files to TAPS, it will send you HTML and PDF proofs for the published version, which you should approve. The PDF proof will be formatted in double-column, following the sigconf style. In case of issues going through this process, please contact the proceedings co-chairs at confsupport@aptaracorp.com.
Publication in the Proceedings
At least one of the authors MUST register for the conference to include their paper in the proceedings and to schedule their presentation in the conference program.
UMAP 2025 will adopt registration and presentation policies that must be followed by the authors of each accepted contribution. We invite prospective authors to carefully check them at the corresponding call for papers webpage.
Any inquiries can be directed to umap2025-chair@um.org.