Accessibility FAQ
At UMAP 2026, we are committed to making the conference inclusive and accessible for all attendees.
Our goal is to make UMAP 2026 as welcoming and inclusive as possible, and we’re here to assist with any special requirements you may have. If you cannot find an answer to your questions here, please contact the Inclusion & Accessibility chairs at: umap2026-dei@um.org
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When and how do I communicate accessibility needs to UMAP2026 organizers?
During the registration process, you will find a question regarding any disabilities or special needs that might affect your access to the conference’s facilities and resources. If you respond affirmatively, a variety of accommodation options will be available for your selection, such as facilities for wheelchair users, sign language interpretation services, or personal guidance assistance.
Additionally, you can proactively reach out to the DEI Chairs at umap2026-dei@um.org for any specific concerns or requests.
We kindly ask that you submit your accessibility requests by the early registration deadline to ensure we can effectively meet your needs. While we strive to accommodate all requests, please note that late requests, especially those made after the aforementioned date, may be challenging to fulfill.
Regarding dietary needs, there is a section on the registration form where you can provide this information. We appreciate your understanding that some dietary accommodations might be difficult to arrange without sufficient notice.
Who do I ask if my question is not answered here?
If you have specific accessibility needs or suggestions for improvements, we encourage you to reach out to our dedicated Inclusion & Accessibility Chairs via email at umap2026-dei@um.org .
Rest assured, your queries will be addressed promptly as we strive to ensure a comfortable and inclusive experience for every attendee.
Who can I ask about accessibility in Gothenburg?
For information about Gothenburg accessibility, including public transport, go to Accessibility Information for Travelers with Special Needs and Accessible Travel to Sweden.
What are the restroom facilities like?
All restroom facilities are gender neutral, and accessible restrooms are widely available. Each accessible restroom stall has 2 grab bars. Each door opens manually to 180 degrees. The sink, soap, and towels are hands-free, while the toilet has a lever that someone has to grasp and pull up or down to lock. The soap used at the University of Gothenburg is mild and odourless.
Can I bring my guide dog?
Licensed Guide dogs are welcome at UMAP 2026; however, no other service animals are allowed. Please indicate on your registration form if you anticipate bringing a guide dog to the conference.
Guide dogs are allowed to accompany you to “all areas of any facility where the public is normally allowed to go. An individual with a service animal may not be segregated from other people. Limitations are rare and only for those areas where health and safety may be compromised or where doing so would result in a fundamental alteration of the nature of the program, activity, or service.”
Will there be assistive listening devices or induction loops on site?
The conference venue does not offer assistive listening systems with a built-in induction loop system. If you are interested in an assistive listening device, please contact the accessibility co-chairs at umap2026-dei@um.org by the early registration deadline.
Will speakers and audience members asking questions be using a microphone?
Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard. There are wireless Q&A microphones for the session rooms.
What food service will be provided?
The conference will provide refreshments at morning and afternoon breaks. The venue will label vegan, vegetarian, and gluten-free options. If you have other dietary restrictions, any of the catering staff are trained to ask the chef directly about any ingredient questions.
If you have questions or concerns, please contact the accessibility co-chairs at umap2026-dei@um.org. If you have special dietary needs, please indicate these clearly on your registration form.
What about local food options?
Gothenburg is a city of around 600,000 residents and offers a wide range of food choices, from very affordable eats to high-end dining. You’ll find plenty of options for different dietary needs, including vegetarian and gluten-free meals
Will the conference be a smoke-free environment?
The entire indoor portion of the conference venue is a non-smoking area. There are smoking areas outside the building. Please only smoke in the dedicated areas.
What if I have a medical emergency or health problem during the conference?
In case of emergency, call 112 for an ambulance. The nearest hospital is Sahlgrenska Hospitals A&E, (address: Gröna stråket 4, 413 45 Göteborg). If you require non-urgent medical care, please contact accessibility co-chairs at umap2026-dei@um.org or ask any student volunteer. They will provide you with information about local doctors, specialists, etc. If you are an EU citizen or a citizen who has access to the European Health Insurance card, consider bringing it with you in case you need any medical support. Please check more information by following the link to the European Health Insurance Card website
What if there is an emergency evacuation during the conference?
If there is an emergency evacuation during the conference, this will be indicated by fire alarms triggering with an audio tone.
In case of an emergency, it is recommended to follow the evacuation plan shown in the conference venue.
Will there be child care facilities?
Sadly, the conference does not provide childcare facilities. However, childcare can be arranged for an hourly fee via services such as nannypoppins.se.